Exhibitor Information Kit

About

“Say I Do in TNQ” Wedding Expos (formally Save the Date Wedding Expos) offer all couples from Cairns, Port Douglas, the Atherton Tablelands, interstate and overseas the opportunity to come see the finest local suppliers our magnificent region has to offer in the wedding industry.


Our Mission

We are dedicated to growing our local wedding industry while raising funds for those in our community who need a helping hand.


Our Charity

Since our beginning in 2012, we have donated over $180,000 of funds to a range of community organisations and charities including COUCH Wellness Centre, RSPCA, OzHarvest/REAP Food Rescue, Project Booya, FNQ Hospital Foundation, Fosters Carers, Autism Australia, and many local community grants.

We have, and will continue to support local organisations in our community who need a helping hand and we will continue doing so at future events.


When & Where

The next event will be held on Sunday, 27th February 2022 at the Shangri-La Hotel Cairns from 9:00 am to 3:00 pm.


Entry

Entry is only available via the Pier Shopping Complex where wedding vehicle hire, Mobile Bars/Caravan hire as well as and Mobile Catering will be on display before entering the main exhibit via the lift, or the stairs on the mezzanine level.


COVID

At present (Dec 2020) COVID regulations allow for 500 people (including vendors) to enter the main exhibit at one time, we also need to maintain safe distance practices and hand sanitisers will be on hand. The main Entry/Exit will be manned using an online mobile app counter.

Online Visitor Registration

We will have an online visitor registration with time slots so that couples along with their attendees can obtain VIP Entry. 

Enquiries can be directed to:
Charity Hinchliffe, Event Director
e. info@sayidointhq.com.au
p. 0455 741 338


Exhibitor Information

There will be space for over 90 exhibitions in the main exhibit hall of the Shagari-La, as well as 6 Car/Mobile Bar/Catering spaces available in the Pier Shopping Complex located next to the lift/stairs that attendees need to use to gain access to the main exhibit area.

Space and Set up Information

  • Backdrop etc, you are allowed to provide your own freestanding banners, easels, etc as long as they fit into your allocated space. You may not encroach on another exhibitor’s space. There is ample room for one banner/easel per exhibitor in the small and standard exhibits. Larger exhibits are able to unitise their space to their requirements. No pull up banners are to be placed on tables due to safety concerns. Please remember to respect your fellow exhibitors.
  • Bump In/Bump Out – Exhibitors are encouraged to set up Saturday, 26th February 2022 – 10am to 4pm. Entry for the main exhibit is via the hotel loading dock located next to the underground car park. There will be limited trolleys available, so please provide your own if possible. If using the loading doc you must unpack and move your vehicle straight away to make space available for other vendors.

Click here to book your loading time slot

  • Show Ready – Access 7am on Sunday 6th March ALL Exhibitor Spaces are to be ready and all cars moved offsite by 8:30 am.
  • Power is available for an additional cost $45 – please ensure you advise if you do require power at your site. All personal electrical items such as monitors, AV etc, which require power must be tested & tagged within the last 12 months.
  • Additional hire:

Island Bar/Wine Barrel                                    $15. each

Trestle Table                                                      $15. each

Linen                                                                    $10. each

 

Lunch

Lunch is an additional fee of $15  and is catered to and delivered to your stall by Shangri-La staff.

Includes:

TBC 

 

Advertising

Free advertising will be utilised wherever possible, but we rely on you to help us spread the word! We will be providing you with logos and blurbs to share on your social media so please share and share some more! On our end we will be focusing on social media, signage around the city, radio, and print to build momentum! Remember to tell your clients to attend!

Gift Bags

Gift Bags will be provided to the first 250 couples. We encourage all vendors to connect with the attendees by delivering your material directly to your audience. We offer the exhibitors the opportunity to place inserts in the bags for $75.

We offer vendors who are attending an additional way of making sure they get their business noticed by placing their advertising material in our gift bag for a fee of $75 per 250 brochures.

Those not attending but would like their advertising material placed in the bridal bags $150 for 250 brochures. (magazines incur extra costs price on application)

2 Days to drop off with docket attached clink link (if not then we cannot take responsibility for your advertising material)